Western Wheelers Bicycle Club
 

Volunteer

Support your club! The Sequoia is our fund-raising event which makes possible all the picnics, parties and other events the club hosts (you didn’t think your dues covered all that did you?). A few hundred volunteers are needed to make this event run smoothly.

Registration opening soon. The volunteer opportunities are arranged in order of date and time, with the earliest at the top. Just scroll down to find your event and register.

Volunteers who register, other than for home baking, by May 1 will receive either a gift of a one year extension of your individual club membership (or $25 towards your family membership). or (if their schedule allows) a free Sequoia registration. If you select the Sequoia registration, you will need to find the registration code on your confirmation email and use that code to register for the Sequoia as a Guest Sequoia volunteer. 

All volunteers may ride on the Workers’ ride on June 6 and are invited to the Workers’ Picnic on June 7.

NOTE: If you’re volunteering for multiple roles, you have to sign up for them one at a time, returning to this page each time. It’s not as convenient as it could be, we know, but that’s how this software service we’re using works.

Upcoming events

    • Tue, January 20, 2015
    • Tue, May 19, 2015
    • Your home
    • 6
    Registration is closed
    The Recruiting staff is responsible for filling all Sequoia volunteer vacancies. Recruiting begins after our team captains have done initial recruiting of prior-year volunteers. We will also announce that on-line sign up is open. We will then determine what additional volunteers are needed to staff the Sequoia and you will contact members who have not yet volunteered to urge them to participate. Last minute recruiting is often needed to fill in for volunteers who have to drop out.
    • Tue, January 20, 2015
    • Sun, May 24, 2015
    • Various
    • 0
    Registration is closed
    This is a team of 1, with Ken Lum as the team.

    The team will review the contents of the first aid kits for appropriateness, revise instructions, order any necessary  additional supplies and send information to rest stop chairs and SAG prior to the Sequoia.
    • Tue, January 20, 2015
    • Mon, May 25, 2015
    • Various
    • 2
    This Team includes the Sequoia Team, the assistant chair, finance, website management and the documentation team (responsible for the manual and other documentation. The team works year-round.
    • Fri, May 01, 2015
    • 6:00 AM
    • Sat, May 30, 2015
    • 12:30 PM
    • Foothill College, El Monte Blvd., Los Altos Hills
    • 0
    Registration is closed
    Jani Richards is the king coordinator.
    • Sun, May 03, 2015
    • 11:00 AM - 6:00 PM
    • San Jose History Park at Senter Rd. and Phelan Ave.

    Western Wheelers are encouraged to attend the Silicon Valley Bike Festival! More info at 1st Annual Silicon Valley Bikes! Festival & Bike Show.  $5 entry on arrival.

    A few more volunteers are welcome to help staff the club booth by distributing information about the club and the Sequoia Century. Volunteers will receive free admission to the festival - contact Bettina Vinsant (bettina.vinsant@gmail.com or 650-450-1104).

    You can check out their Facebook page.


     

    • Thu, May 28, 2015
    • 6:00 PM
    • Sat, May 30, 2015
    • 1:00 PM
    • Your home

    This is your chance to put your expert baking skills to use for the club or to acquire new baking skills. Last year's home baked goodies drive was so successful that we're doing it again! We're accepting cookies, muffins, breads or whatever can conveniently be consumed by a bicycle rider. If you don't have a recipe or much time, you can even make brownies from a mix. You can bake ahead and freeze your donation. Just sign up and let Jani Richards know what you will bake and when you can deliver it. You can deliver your home baked goods on or before the morning of Saturday May 30 or to a rest stop (if you are volunteering there).

    Participants are invited on the Workers' Ride and to the picnic, but do not receive a free gift.

    We're looking for homebaked breads (nut, fruit or whatever) and afternoon snacks such as brownies. Use your imagination. If you need a source of very ripe bananas Jani can help. Just call or email Jani at 650-694-7531 or janirr@hotmail.com. 

    • Fri, May 29, 2015
    • 8:00 AM - 1:30 PM
    • ??
    • 0
    Registration is closed
    We need three people who are ABLE TO LIFT FOOD CONTAINERS AND LOAD THEM INTO A TRUCK OR MINI-VAN. Preferably, one person will have a truck or minivan we can use. Following delivery of our main order from Costco, the team will pick up any items missing form the order and any needed additional items.

    • Fri, May 29, 2015
    • 12:30 PM - 2:30 PM
    • Storage locker, Mary St, Cupertino
    • 0
    Registration is closed
    Volunteers will remove equipment from the storage locker and load it into the large rental truck. Some moderate lifting involved. 

    • Sat, May 30, 2015
    • 8:00 AM - 12:00 PM
    • Foothill College, Los Altos
    • 0
    Registration is closed
    Volunteers will pick up rental vans as needed, then assist in picking up supplies at various venders as well as unload/reload the large truck at the distribution center. The club will provide lunch.

    • Sat, May 30, 2015
    • 9:00 AM - 3:00 PM
    • Foothill College
    • 6
    Volunteers will sweep and place arrows on the road to indicate the routes. They will also place signs at locations where routes diverge and at potentially hazardous locations. We have a separate listing for a volunteer on Sunday to drive out to correct marking failures and to pick up a sign or two. Must have a car.

    • Sat, May 30, 2015
    • 9:00 AM - 3:00 PM
    • Foothill College
    • 0
    Registration is closed
    Food distribution is done the day before the Sequoia. Trucks containing the food and equipment for all venues are brought to the distribution site. Volunteers sort the food and equipment for each rest stop and help load cars and vans of the rest stop volunteers. Lunch will be provided.

    Vicki Pelton organizes this event and will contact you with location and details.


    • Sat, May 30, 2015
    • 11:30 AM - 4:30 PM
    • Bicycle Outfitters, 963 Fremont Avenue, Los Altos
    • 0
    Registration is closed
    Registration volunteers greet riders, verify their registation, assign rider numbers and answer questions. The first group of riders leaves between 6 and 7 a.m. If registration is not full, one volunteer will be responsible for accepting registrations, verifying releases and accepting payment. A cell phone or tablet with the proper ap must be set up before the event..

    Early check-in is done the day before the Sequoia and is for both assigning numbers to riders and accepting additional registrations. The number of spaces is limited, due to space and need considerations.
    • Sat, May 30, 2015
    • 11:30 AM - 4:30 PM
    • Bicycle Outfitters, 963 Fremont Avenue, Los Altos
    • 0
    Registration is closed
    Volunteers will deliver prepaid Sequoia jerseys and Tee Shirts to riders and will also sell jerseys, 2011 Sequoia water bottles and prior year Tee shirts and jerseys. One volunteer will be responsible for accepting credit card payment (Reader provided, must preinstall app on phone or tablet)
    • Sun, May 31, 2015
    • 5:15 AM - 9:15 AM
    • Foothill College, El Monte Blvd., Los Altos Hills
    • 5
    This is the first shift for the Start/Finish at Foothill College. You will be asked to direct incoming traffic to parking areas, unload tables, help Registration set up tables and bike racks, set out coffee and bagels for workers and riders, provide water for bottles, and generally help riders get on the way.
    • Sun, May 31, 2015
    • 5:30 AM - 10:30 AM
    • Foothill College, El Monte Blvd., Los Altos Hills
    • 1
    Registration volunteers greet riders, verify their registation, assign rider numbers and answer questions. The first group of riders leaves between 6 and 7 a.m. If registration is not full, one volunteer will be responsible for accepting registrations, verifying releases and accepting payment (Card reader supplied, must install and configure app before shift).

    Start/finish times may be staggered so that shifts can be shorter. Please do not register for the Sequoia unless you know that your shift will be finished by 9:45 a.m.
    • Sun, May 31, 2015
    • 5:30 AM - 5:30 PM
    • Various Rest Stops
    • 5
    Brian Feinberg will organize this effort.

    The team leader will solicit bicycle shops to provide mechanics. Members may also volunteer. Bicycle mechanics will be assigned to rest stops to make minor repairs to bicycles. 

    Ideally, at least one mechanic at each stop will be from bicycle shops who will provide parts (for sale). All mechanics must know how to repair a bicycle and provide their own stand and tools. The club will provide a limited number of parts (tubes, cables) to member volunteers.



    • Sun, May 31, 2015
    • 6:00 AM - 11:00 AM
    • Saratoga Gap CDF, skyline Blvd
    • 0
    Registration is closed
    This is the first rest stop for Sequoia riders starting at Foothill College.  All volunteers will set up rest stop; serve snacks to riders and provide information Some may be asked to pick up materials on May 30 at Foothill College.

    Duane Linden is the Team Leader.
    • Sun, May 31, 2015
    • 6:00 AM - 6:30 PM
    • Foothill College, El Monte Blvd., Los Altos Hills
    • 5
    SAG drivers follow an assigned route to assist riders. Some SAG volunteers will be passengers in cars with another SAG or radio volunteer. Each driver can expect to drive 100-200 miles over the course of a 6 hour shift. You will carry repair parts (tires, tubes and cables), light snacks and water, all except water, supplied by the club. After your shift, drivers will be offered a payment of $25 to defray the cost of gasoline.

    • Sun, May 31, 2015
    • 6:00 AM - 6:30 PM
    • Foothill College, El Monte Blvd., Los Altos Hills
    • 8
    You must be a licensed ham operator to volunteer for this activity and provide your own radio. 

    Radio operators serve a 4-6 hour shifts, either in a fixed location or in a roving vehicle Roving vehicles also serve as SAG vehicles. Radio operators may either be a passenger or also drive the vehicle. 

    Fixed locations include Saratoga CDF, La Honda, Pescadero,  the Bike Hut on Tunitas Creek Road, Half Moon Bay and the top of Tunitas Creek Road. We may also station somebody on Higgins Road.



    • Sun, May 31, 2015
    • 6:00 AM - 6:30 PM
    • Various
    • 20
    Road monitors serve a 3-5 hour shift at locations requiring extra caution or directional information. Some are located at rest stops, while others are located where riders make left turns across traffic. Monitors are provided with an orange vest and flags.
    • Sun, May 31, 2015
    • 6:00 AM - 7:30 PM
    • Foothill College, El Monte Blvd., Los Altos Hills
    • 0
    Registration is closed
    You will be assigned a time slot of 4-5 hours duration. Volunteers will deliver prepaid Sequoia jerseys and Tee Shirts to riders and will also sell jerseys, 2011 Sequoia water bottles and prior year Tee shirts and jerseys. One volunteer will be responsible for accepting credit card payment (iphone 4 required).
    • Sun, May 31, 2015
    • 6:00 AM - 8:30 PM
    • Foothill College, El Monte Blvd., Los Altos Hills
    • 2
    Terria Brewer will be the emergency contact. She could use somebody to make her shift shorter.
    • Sun, May 31, 2015
    • 6:30 AM - 11:00 PM
    • La Honda Gardens Hwy 84, La Honda
    • 3
    All routes pass through this rest stop. Volunteers will do some food preparation on Saturday, set up the  rest stop; serve food to riders and provide information. Some may be asked to pick up materials on May 31 at Foothill College.

    Vickie Romo and Karin Nelson will lead this team.
    • Sun, May 31, 2015
    • 7:00 AM - 10:30 AM
    • Pescadero High School, Butano Cutoff, Pescadero
    • 2
    Registration volunteers greet riders, verify their registation, assign rider numbers and answer questions. The riders leaves between 7 and 10 a.m. If registration is not full, one volunteer will be responsible for accepting registrations, verifying releases and accepting payment (Card reader supplied, must install and configure app before shift).

    After you finish your shift, you may ride the coastal route. Depending upon your speed, you can do the entire 55 miles or a portion of the ride.
    • Sun, May 31, 2015
    • 7:00 AM - 12:00 PM
    • Pescadero High School, Butano Cutoff
    • 5
    Riders on the Coastal Route start at this rest stop. Riders on the 70-Mile and 100-Mile routes stop here as their 3rd  rest stop. Volunteers serve snacks to riders and provide information. Some may be asked to help load supplies at Foothill College on Saturday.

    Christine Fawcett will lead this team.
    • Sun, May 31, 2015
    • 9:00 AM - 1:00 PM
    • The Bike Hut, Tunitas Creek Road
    • 1
    All riders pass through this rest stop.  One or more volunteers will help to pick up supplies on Saturday. Volunteers will set up the site. Volunteers will serve snacks to riders and provide information.

    Vern Tucker will lead this team
    • Sun, May 31, 2015
    • 9:00 AM - 1:00 PM
    • Foothill College, El Monte Blvd., Los Altos Hills
    • 0
    Registration is closed
    This is the second shift for the Start/Finish at Foothill College. You will be asked to set up lunch tables, direct returning riders to the lunch spot, and clear tables.

    Jon Blum will provide further information.
    • Sun, May 31, 2015
    • 9:30 AM - 2:30 PM
    • Saratoga Gap CDF, Skyline Blvd
    • 0
    Registration is closed
    This is the first rest stop for all Sequoia riders who start at Foothill College.  All volunteers will  serve snacks to riders, provide information and close the rest stop. Some may be asked to start slightly later and be on call to pick up any needed supplies. Some may be asked to help deliver equipment and leftover food back to Foothill College.


    • Sun, May 31, 2015
    • 10:00 AM - 6:00 PM
    • The Johnston House, 800 Higgins-Purisima Rd, Half Moon Bay
    • 0
    Registration is closed
    The 55 Mile Coastal Riders and the 120 Mile riders pass through this rest stop. Volunteers will set up rest stop; serve snacks to riders, provide information and clear the site after the riders have passed through. Some may be asked to pick up materials on Saturday at Foothill College.

    Roxana Heppner will lead this team.
    • Sun, May 31, 2015
    • 10:30 AM - 3:00 PM
    • La Honda Gardens
    • 0
    Registration is closed
    All routes pass through this rest stop. Volunteers may do some food preparation on Saturday,  serve food to riders and provide information. They will also clean up the site and load materials for return to Foothill.
    Vickie Romo and Karin Nelson will lead this team.
    • Sun, May 31, 2015
    • 11:00 AM - 4:30 PM
    • Pescadero High School, Butano Cutoff
    • 5
    Most of the riders will be returning from the CoastalRoute, though there may be some 100 Mile riders as well. pass through this rest stop. Volunteers serve snacks to riders and provide information. After riders have passed through, volunteers will pack up and clean the site before returning equipment to Foothill College.

    Christine Fawcettt will lead this team.
    • Sun, May 31, 2015
    • 11:00 AM - 6:00 PM
    • Tunitas Creek Road at Skyline Blvd.
    • 1
    The 70-Mile, 100-Mile and 120-Mile routes pass through the Tunitas Water Stop. Chain Reaction Bicycle Shop provides soft drinks and a mechanic. You will set up tables and provide water (2-drums plus 2 5-gallon containers) and some energy snacks. A rental vehicle will be provided by the club. 
    • Sun, May 31, 2015
    • 12:00 PM - 5:30 PM
    • The Bike Hut, Tunitas Creek Road
    • 2
    All riders pass through this rest stop. Volunteers will  serve snacks to riders and provide information. Volunteers will clean the site and return materials to Foothill College. One volunteer may be asked to pick up any needed supplies before starting the shift.

    Vern Tucker will lead this team
    • Sun, May 31, 2015
    • 12:30 PM - 4:30 PM
    • Foothill College, El Monte Blvd., Los Altos Hills
    • 0
    Registration is closed
    This is the third shift for the Start/Finish at Foothill College. You will be asked to  direct returning riders to the lunch spot, and clear tables.

    Steve Chapel will provide further information.
    • Sun, May 31, 2015
    • 1:30 PM - 7:30 PM
    • Foothill College, Lot 3
    • 2
    This job involves inventory of food returning from the rest stops. You will help unload cars and vans, record the amounts of food coming from each rest stop, and sort the goods. ABILITY TO LIFT AND MOVE MATERIALS IS REQUIRED.

    One person will have additional responsibilities and will be contacted by the Sequoia Chair.
    • Sun, May 31, 2015
    • 4:00 PM - 8:00 PM
    • Foothill College, El Monte Blvd., Los Altos Hills
    • 6
    This is the last shift for the Start/Finish at Foothill College. You will be asked to  direct returning riders to the lunch spot, and clear tables, and help pack up and clean the site.

    Steve Chapel will provide further information.
    • Sun, May 31, 2015
    • 6:00 PM - 9:30 PM
    • Foothill College, Los Altos Hills
    • 3
    With help from site volunteers, the crew will load the large truck with all the supplies going back to the WW storage locker. The crew will also assist VA volunteers with general site clean up as needed.

    After completing all tasks, the crew will refuel and return the 2 rental vans to Hengehold in Palo Alto. The crew will also assure that drivers get transport back to their personal vehicles.

    • Mon, June 01, 2015
    • 8:00 AM - 12:00 PM
    • Storage locker, Mary St, Cupertino
    • 1
    Volunteers will unload the large truck's contents into the storage locker. Task involves some lifting and working outside washing equipment. All coolers will be emptied, washed, and cleaned. One volunteer will take some small items home and wash them. Guy Shuman is organizing this activity and will then return truck to rental agency. Bettina Vinsant will supervise locker restocking.



    • Mon, June 01, 2015
    • 8:00 AM - 12:00 PM
    • Along route
    • 1
    Volunteers will check with Randall Braun to find out the locations of signs that are away from rest stops and drive parts of the course to retrieve them and return them to the storage locker.


    • Sat, June 06, 2015
    • 7:00 AM - 3:00 PM
    • Along route
    • 4
     One volunteer will check in riders at Shoup Park before the ride. Volunteers will also plan, order and set up lunch for riders and clean up. 

    • Sun, June 07, 2015
    • 10:00 AM - 4:00 PM
    • Rengstorff Park
    • 5
    The Workers' Picnic is our way of thanking our volunteers for making the Sequoia possible. Volunteers will pick up equipment from the locker, set up the picnic site, serve food, and clean up the site after the picnic.

    • Sun, June 07, 2015
    • 1:00 PM - 4:00 PM
    • Rengstorff Park, 201 S Rengstorff Ave, Mountain View
    The Sequoia Workers'  Picnic is an annual event for Sequoia volunteers and members of their immediate families.  The picnic starts at 1pm to allow those who ride first to arrive in time for lunch.

    We would like to know how many people plan to attend so that we can purchase an appropriate amount of food, so please register if you plan on attending.

    NOTE - When registering you will be asked to enter the number of vegetarians in your reservation
    party.





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